Overview of the Promotion of Access to Information Act

Manual in terms of Section 51 of the Promotion of Access to Information Act

Prescribed Form C to Request Access to a Record (PDF)

Guidelines from the Human Rights Commission : www.sahrc.org.za

South African History Archive :
Using the Promotion of Access to Information Act

 

Overview of the Promotion of Access to Information Act

  Promotion of Access to Information Act 2 of 2000 (PDF)

Definition

To give effect to the constitutional right of access to any information held by the State and any information that is held by another person and that is required for the exercise or protection of any rights; and to provide for matters connected therewith.

Part 7 General Provisions

Liability

89. No person is criminally or civilly liable for anything done in good faith in the exercise or performance or purported exercise or performance of any power or duty in terms of this Act.

Offences         

90. A person who with intent to deny a right of access in terms of this Act -

(a) destroys, damages or alters a record;
(b) conceals a record; or
(c) falsifies a record or makes a false record,

commits an offence and is liable on conviction to a fine or to imprisonment for a period not exceeding two years.

 

Manual in terms of Section 51 of the Promotion of Access to Information Act

Manual in terms of Section 51 (PDF)

Document Number

:

CCII/QUALITY/421/007

Issue Number

:

0.7

Date

:

2015-09-08

1. Introduction

This Manual has been prepared in terms of Section 51 of the Promotion of Access to Information Act No. 2 of 2000 ("the Act") and will, in terms of Section 51(2) of Act, be updated as and when the need arises.

2. Section 51(1)(a) : Details of Private Body

2.1 Company

2.1.1 Name

2.1.2 Company Registration Number

2.1.3 Company Address

2.2 Name of Head / Managing Director

    Dr Richard Young

2.3 Company Contact Details

2.3.1 Telephone

2.3.2 Facsimile

2.3.3 Email

2.3.4 Web Address

2.4 Company Information Officer

2.4.1 Information Officer

2.4.2 Deputy Information Officer

3. Section 51(1)(b) : The South African Human Rights Commission Guide

Section 10 of the Act stipulates that the South African Human Rights Commission must compile a guide in each official language that contains information which may be reasonably required by a person who wishes to exercise any right contemplated in the Act.

This Guide will be available from the South African Human Rights Commission by no later than August 2003.

Any queries in this regard may be directed as follows to the South African Human Rights Commission :

Human Rights Advice Line

: 0860 120 120

Email

: PAIA@sahrc.org.za

Website

: www.sahrc.org.za

4. Section 51(1)(c) : Records Available in Terms of any Other Legislation

5. Section 51(1)(e) : Access to the Records Held by the Private Body in Question

Please note that the Act provides that a person may only request information in terms of the Act if the information is required for the protection of a right.

Information will not be furnished by CI Systems if the requested information may be refused in terms of the Act and if the requester is unable to provide an explanation as to why the requested information is required for the protection of a right.

5.1 Categories of Information Freely Available

5.1.1 Information Posted on the Company Website

5.1.2 Information Contained in Marketing Brochure Packs for Exhibition Purposes

5.1.3 Price List of Items

5.2 Records That May be Requested

5.2.1 The information is classified and grouped according to records relating to the following subjects and categories :

5.3 The Request Procedures

5.3.1 Form of Request

5.3.2 Request Fees

6. Decision

CCII Systems will, within 30 days of receipt of the request, decide whether to grant or decline the request. The 30 day period may be extended for a further period of 30 days if CCII Systems requires additional time to gather the requested information. The requester will be given notice if an extension is needed.

CCII Systems will notify the requester in writing in respect of the decision that is made.

7. Appeal

The Act makes no provision for an internal appeal structure in respect of private bodies. A requester must therefore approach a court of law within the prescribed period.

8. Availability of Manual

8.1 Public Inspection

The manual is available on request for public inspection free of charge at our physical premises during office hours.

8.2 Copies

Copies are also available from our website and from the South African Human Rights Commission.