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Promotion of Access to Information Act 2 of 2000

Overview of the Promotion of Access to Information Act

Manual in terms of Section 51 of the Promotion of Access to Information Act

Prescribed Form C to Request Access to a Record (PDF)

Guidelines from the Human Rights Commission : www.sahrc.org.za

South African History Archive :
Using the Promotion of Access to Information Act

 

Overview of the Promotion of Access to Information Act

  Promotion of Access to Information Act 2 of 2000 (PDF)

Definition

To give effect to the constitutional right of access to any information held by the State and any information that is held by another person and that is required for the exercise or protection of any rights; and to provide for matters connected therewith.

Part 7 General Provisions

Liability

89. No person is criminally or civilly liable for anything done in good faith in the exercise or performance or purported exercise or performance of any power or duty in terms of this Act.

Offences         

90. A person who with intent to deny a right of access in terms of this Act -

(a) destroys, damages or alters a record;
(b) conceals a record; or
(c) falsifies a record or makes a false record,

commits an offence and is liable on conviction to a fine or to imprisonment for a period not exceeding two years.

 

Manual in terms of Section 51 of the Promotion of Access to Information Act

Manual in terms of Section 51 (PDF)

Document Number

:

CCII/QUALITY/421/007

Issue Number

:

0.7

Date

:

2015-09-08

1. Introduction

This Manual has been prepared in terms of Section 51 of the Promotion of Access to Information Act No. 2 of 2000 ("the Act") and will, in terms of Section 51(2) of Act, be updated as and when the need arises.

2. Section 51(1)(a) : Details of Private Body

2.1 Company

2.1.1 Name

    CCII Systems (Pty) Ltd, also trading as CI Systems.

2.1.2 Company Registration Number

    1990/005058/07

2.1.3 Company Address

    2.1.3.1

    Postal

    :

    CCII Systems (Pty) Ltd
    PO Box 171
    Rondebosch
    7701

    2.1.3.2

    Physical

    :

    CCII Systems (Pty) Ltd
    Real-Time House
    Greenford Office Estate
    Punters Way
    Kenilworth
    7708

2.2 Name of Head / Managing Director

    Dr Richard Young

2.3 Company Contact Details

2.3.1 Telephone

    (+27) (0)21 683 5490

2.3.2 Facsimile

    (+27) (0)21 683 6365, 683 5435

2.3.3 Email

2.3.4 Web Address

2.4 Company Information Officer

2.4.1 Information Officer

    Dr Richard Young (Managing Director)

2.4.2 Deputy Information Officer

    Ms Bernice Meyburgh (Marketing Support Manager)

3. Section 51(1)(b) : The South African Human Rights Commission Guide

Section 10 of the Act stipulates that the South African Human Rights Commission must compile a guide in each official language that contains information which may be reasonably required by a person who wishes to exercise any right contemplated in the Act.

This Guide will be available from the South African Human Rights Commission by no later than August 2003.

Any queries in this regard may be directed as follows to the South African Human Rights Commission :

Human Rights Advice Line

: 0860 120 120

Email

: PAIA@sahrc.org.za

Website

: www.sahrc.org.za

4. Section 51(1)(c) : Records Available in Terms of any Other Legislation

  • Armaments Development and Production Act No. 57 of 1968, as amended
  • Basic Conditions of Employment Act No. 75 of 1997
  • Companies Act No. 61 of 1973, as amended
  • Compensation for Occupational Injuries and Health Diseases Act No. 130 of 1993
  • Customs and Excise Act No. 91 of 1964
  • Electronics Communications and Transactions Act No. 25 of 2002
  • Employment Equity Act No. 55 of 1998
  • Income Tax Act No. 95 of 1967
  • Labour Relations Act No. 66 of 1995
  • Occupational Health & Safety Act No. 85 of 1993
  • Patents Act No. 57 of 1978
  • Protection of Business Act No 99 of 1982, as amended
  • Skills Development Levies Act No. 9 of 1999
  • Skills Development Act No. 97 of 1998
  • Stamp Duties Act No. 77 of 1968
  • Trademarks Act No. 194 of 1993
  • Unemployed Insurance Act No. 63 of 2001
  • Value-Added Tax Act No. 89 of 1991

5. Section 51(1)(e) : Access to the Records Held by the Private Body in Question

Please note that the Act provides that a person may only request information in terms of the Act if the information is required for the protection of a right.

Information will not be furnished by CI Systems if the requested information may be refused in terms of the Act and if the requester is unable to provide an explanation as to why the requested information is required for the protection of a right.

5.1 Categories of Information Freely Available

5.1.1 Information Posted on the Company Website

    The following information is available on the company website at http://www.ccii.co.za/ :

  • About the Company
  • Our Products
  • Partners
  • Agencies
  • Software Drivers
  • CI Support
  • Research and Development
  • Contact Details

5.1.2 Information Contained in Marketing Brochure Packs for Exhibition Purposes

    5.1.2.1 Marketing brochures are available on products in the following categories :

    • Board-Level Products
      • Network PMC Adapters
      • Serial I/O PMC Adapters
      • Special I/O PMC Adapters
      • PCI Adapter
      • PC104 Adapters
    • Systems
    • Applications
    • Software

5.1.3 Price List of Items

    A published price list for Board-Level Products is updated quarterly and available on special request.

5.2 Records That May be Requested

5.2.1 The information is classified and grouped according to records relating to the following subjects and categories :

    5.2.1.1 Administration

    • Minutes
    • Internal and External Correspondence
    • Contracts and Agreements
    • Statutory Records
    • Contractor/Supplier Records

    5.2.1.2 Human Resources

    • Personnel Records
    • Staff Recruitment Policies
    • Employment Contracts
    • Statutory Records
    • Agreements

    5.2.1.3 Finance

    • Statutory Records
    • Financial Statements
    • Accounting Records
    • Supplier Records

    5.2.1.4 Engineering

    • Technical Documents
    • Project Documentation
    • Reports
    • Research Material
    • Proposals
    • Quotations
    • Offers

    5.2.1.5 Marketing

    • Marketing Literature and brochures
    • Presentations

    5.2.1.6 Legal

    • Litigation

    5.2.1.7 Support Services

    • ISO Documentation and Quality Records

5.3 The Request Procedures

5.3.1 Form of Request

    The requester must use the prescribed form ("Form C") to make the request for access to a record.

    CCII Systems will make Form C available on request. Form C may also be downloaded from our website.

    Form C must be completed in full and returned to CCII Systems (Pty) Ltd together with payment of the request fee. A request which does not comply with the formalities required by the Act will be forwarded back to the requester with advice on the necessary steps for compliance.

5.3.2 Request Fees

    A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee of R50,00.

    The requester may lodge an application to the court against the tender or payment of the request fee.

    After the head of the private body has made a decision on the request, the requester must be notified in the required form.

    If the request is granted, then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure.

6. Decision

CCII Systems will, within 30 days of receipt of the request, decide whether to grant or decline the request. The 30 day period may be extended for a further period of 30 days if CCII Systems requires additional time to gather the requested information. The requester will be given notice if an extension is needed.

CCII Systems will notify the requester in writing in respect of the decision that is made.

7. Appeal

The Act makes no provision for an internal appeal structure in respect of private bodies. A requester must therefore approach a court of law within the prescribed period.

8. Availability of Manual

8.1 Public Inspection

The manual is available on request for public inspection free of charge at our physical premises during office hours.

8.2 Copies

Copies are also available from our website and from the South African Human Rights Commission.